The Clerk offers Commissioner of Oaths services. Certain documents require a Commissioner to certify that a required oath, affirmation or declaration have been administered properly. Our Commissioner of Oaths will witness the signatures of people who are affirming/swearing the contents of a document to be true. If you are seeking these services you must visit the Municipal Office in person during regular business hours. Be ready to provide identification.
The Municipal Freedom of Information and Protection of Privacy Act (MFIPPA), provides individuals with a right of access to certain records and personal information under the custody or control of the Municipality and provides for the protection of personal information collected, used and maintained by the Municipality.
You can make a request to access records or have information corrected by filing a Freedom of Information Request, submitting the request and the mandatory application fee of $5 to the Clerk.
Upon receipt of the completed application, we have 30 days to respond to your request. During this time, we will provide access to the requested records, or provide notice to the applicant indicating why the requested records cannot be provided, in accordance with the Act. If we cannot complete the request within the 30-day timeframe, as it may negatively affect the regular operations of the Municipality, or where other individuals or companies may be affected by the possible release of information, the applicant will be advised of the extension and the anticipated date that a decision will be made.
In addition to providing individuals with access to municipal records, the Act also requires the Municipality to protect the personal privacy of individuals. Personal information is collected and used by the Municipality for very specific purposes, which are identified at the time of collection. Your personal information will not be used for any other purpose than identified at the time of collection, nor disclosed in any circumstance, except as permitted by the Act. If you feel your personal information has been misused or disclosed in a manner that is not consistent with the Act, please contact the Municipality's Freedom of Information Coordinator or the Information and Privacy Commissioner of Ontario.